If you make cakes, the form could request portions, theme and inscription. Customers would choose from flavours you actually offer. You would explain the decoration you can provide and seek approval of a summary with the price. A confirmation would repeat the collection day and window; a new decoration request would be reviewed before replacing the design the customer had already accepted.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Can an inspiration photo be reproduced exactly?
The website can collect a visual reference, and you then explain what you can actually provide. Approval applies to your decoration description rather than an implied promise of an identical copy.
How can orders close for a fully booked day?
The date can become unavailable for new enquiries while accepted orders remain visible in your dashboard. Visitors can then select another date that your business is offering.