If you print clothing, a coordinator could choose a style and share a size collection link. A table would consolidate quantities without publicly displaying individual responses. A proof would seek approval for colours, names and numbers. You would then lock the final version before production, with a separate process for late additions and any extra quantities requested after the original order is confirmed.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Can each participant submit their own size?
Yes. A form attached to the order can collect choices until a deadline. The coordinator then reviews the complete table before confirming the final quantities to be produced.
How should printed names be reviewed?
Each name appears exactly as it will be produced, including accents and capitalization. Explicit approval of the list prevents a file upload from being treated as production authorization.