An independent technician could offer a form covering venue, expected capacity, spoken presentations and audio sources. Customers could attach a room plan when available. We could prepare a list of requirements to confirm, then retain the selected equipment and setup times. The quotation would distinguish equipment supply, setup and on-site technical support so the organizer can understand exactly which services are included.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
How can I mention a venue where I have never worked?
You can say that inquiries for the venue will be considered without listing it as a past project. Access and equipment would be checked before a technical proposal is confirmed.
Do conferences and performances need completely separate forms?
One starting point can adapt its questions to the chosen format. Spoken presentations require different details from a musical performance with several audio sources and specific stage requirements.