If an embroiderer made bags for a group, its form could request quantity, colours and wording. Accepted file formats would be explained through examples. A preview would show embroidery placement before approval. Updates would distinguish visual approval, receipt of blank bags and production, with an inventory by colour helping the workshop prepare the complete order for collection.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Could wording change after approval?
The site could accept a change request, but the workshop would need to check production progress. A new approval would explain any effects before replacing the previously accepted version.
How would several group colours be managed?
A simple table could assign quantities to each variation. Customers would check totals and choices before production, then find the same inventory when collecting the completed order from the workshop.