A designer could ask for panel quantities, dimensions, available text and installation venue. Each panel would have a reference and approval owner. Tracking would distinguish text edits, image choices and final approval. Print files would be produced only from accepted versions, helping the association know which content is ready for physical production.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
How can conflicting comments from several volunteers be managed?
Name one person to consolidate feedback before each revision. The website can explain this process, and the project record can preserve an approved correction list for every panel.
Can a proposed design appear in the portfolio?
Use it with the necessary permission and state its status. An unproduced proposal should remain labelled as a concept so it is not mistaken for an installed exhibition.