A maintenance company could offer a seasonal opening request with a list of available tasks. Customers would specify the address, preferred period and person responsible for access. We could create one file per property and an internal checklist. Staff could add photographs after the visit, then send a work report to the designated recipient once the completed tasks have been reviewed.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Could one owner follow requests for two different properties?
Yes, using a separate file for each address. Requests and reports would stay distinct even when the same person receives them, helping the team avoid mixing up locations.
Should access codes go into the general inquiry form?
The initial form can identify who will provide access details. We would arrange the necessary exchange around your procedure without including sensitive entry information in general booking confirmations.