A workshop could ask for the garment type, requested change and intended use date. The form would explain what to bring to the fitting. The tailor would check feasibility on the actual item, then request approval of the alterations and price. Tracking would keep the fitting date separate from the eventual collection appointment.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Can an alteration be accepted from a photograph alone?
A photograph prepares the appointment but may not reveal seam allowances or fabric stretch. Feasibility should be confirmed when the tailor can examine the actual garment and its construction.
How can fitting and pickup appointments stay distinct?
Use two appointment types with explicit labels. Every confirmation should state whether the customer is discussing changes, checking adjustments in person or collecting the completed garment from the workshop.