A provider could ask about the physical format, approximate image count and desired organization. Each batch would receive an identifier at handover. A sample would confirm file format and naming before the full collection is processed. Returning originals would be tracked separately from delivery of the digital copies so both stages are explicitly completed.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Must every photograph be uploaded to request a quote?
No. An approximate volume and details about the physical formats can start the discussion. Originals and private files can then be transferred through the arrangements agreed with the provider.
How can a family’s albums remain separate?
Give each album a reference and preserve its order in the record. Ask the customer to approve the proposed organization before the entire collection is scanned and files delivered.