If an organization wanted to present its resources online, each record could combine a title, period, subjects, provenance and repository. Filters would help readers find relevant documents. An enquiry would retain the references they selected, allowing the coordinator to explain consultation or reproduction options. Public records would be kept separate from restricted materials, and corrections would be reviewed before publication.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Does a document listed in the catalogue have to be downloadable?
No. A record can describe the contents and explain where to request access. An image or file would only be published when the organization has the necessary permissions.
How should uncertain historical information be handled?
A record could flag an approximate date or an attribution requiring confirmation while citing its source. A reader’s suggestion would go to the editor for review before the public record was changed.