A facility could ask about declared experience, participant numbers and availability. Staff would then select an appropriate format from their own services. The confirmation email would specify the venue, requested equipment and postponement arrangements. The website would clearly distinguish a session at the facility from an outing that uses a public trail.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Does a booking include municipal trail access?
Do not leave that implied. State exactly what your service includes and direct customers to the City or relevant operator for the access conditions they need to verify.
Can the form assign a participant’s level automatically?
It can collect self-reported experience, but staff should validate the proposed format. Selecting a category does not replace the assessment made by the person responsible for the activity.