For a food truck, we could separate confirmed public stops from private events under discussion. The form would request date, site, expected attendance and access arrangements. Staff would validate the setup before accepting. The next stop's menu could change without rebuilding the website, while group enquiries would enter a separate record containing the relevant exchanges, requirements and decisions.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Can a location still under discussion be displayed?
It can appear in an internal planning area. The public schedule should wait until the location, time and arrangements needed for the business's attendance have all been confirmed.
How should a menu change be announced?
The menu should show the choices actually planned and its update date. Already accepted orders require direct follow-up when a change affects what a customer has ordered.