A technician could ask about the number of speakers, audio sources and presentation projection. The form would separate installation, testing and the conference start. A quote would list supplied equipment and details requiring an on-site check. Programme changes would remain attached to the same technical record so the latest requirements are easy to review.
An illustrative example to adapt to your business. It does not represent a completed project in this municipality.
Can audience size alone determine the equipment?
It helps, but is insufficient. The room, programme and planned contributions also need review before an appropriate sound configuration can be confirmed for the customer’s particular event.
How can a remote speaker be included?
Ask about this explicitly in the form. Discuss connectivity, available equipment and testing, then confirm who is responsible for each arrangement before the event and its technical rehearsal.